DIN 5008-compliant letter generation

Business letters in Germany follow DIN 5008 — address field, reference line, date, subject, salutation, body, closing, enclosures, everything in its place. LEGALinhouse generates DIN 5008-compliant letters out of the box. You provide content and recipient; LEGALinhouse lays out the letter in the right form — PDF generation in the background, print-ready.

The recipient address comes from the matter's parties or directly from the courts and authorities directory — no retyping, no typos in the reference number.

AI drafts in matter context

An empty letter is friction. LEGALinhouse generates a first draft at the press of a button — in the context of the matter you are working on. The AI knows the parties, the facts, the contract context and the relevant case law, and writes a draft you edit rather than starting from zero.

What the AI knows when it writes

  • The matter facts (structured)
  • The parties and their roles
  • Existing correspondence in the matter (chronologically)
  • Linked contracts with clauses
  • The right legal specialist (e.g. tenancy, labor)
  • Knowledge graph sources (norms, decisions)

Before any AI processing the 3-phase anonymization runs: client and opposing-party names are pseudonymized before the language model sees them.

Live dictation (voice-to-text)

Heavy writers dictate. LEGALinhouse has integrated live dictation with streaming transcription — you speak, the text appears in the letter editor in real time. Unlike many web applications, dictation works also in Safari, not only Chrome/Edge — which matters substantially for Mac and iOS users.

Dictation understands legal terminology (case references, paragraphs, court names).

Deutsche Post INTERNETMARKE & postage account

Letters need to go out at the end. LEGALinhouse integrates Deutsche Post INTERNETMARKE directly: you can print postage from inside the letter — onto the letter itself or onto an address label — without leaving the system.

  • Built-in postage account per tenant — you hold balance in LEGALinhouse, top up via Deutsche Post.
  • Automatic cost-center allocation — every stamp is assigned to the matter that produced the letter.
  • Receipt listing for accounting, exportable per tenant or per matter.

Templates and letterheads

Letterhead and standard templates (dunning notice levels 1/2/3, termination confirmation, power-of-attorney draft, templates for recurring matters) are configurable per tenant. LEGALinhouse holds these per tenant, and AI drafts automatically pick up the right letterhead — no mixups in multi-tenant setups.

Outbox & audit trail

Every letter lands in the tenant's outbox — chronologically, with status (draft, approved, printed, franked, sent) and link to the matter. Letters can be reset in status; every change is logged in the audit trail. Who sent what to whom and when is traceable — even months later.