Correspondence

DIN 5008-compliant letter generation

Business letters in Germany follow DIN 5008 — address field, reference line, date, subject, salutation, body, closing, enclosures, everything in its place. LEGALinhouse generates DIN 5008-compliant letters out of the box. You provide content and recipient; LEGALinhouse lays out the letter in the right form — PDF generation in the background, print-ready.

The recipient address comes from the matter's parties or directly from the courts and authorities directory — no retyping, no typos in the reference number.

AI drafts in matter context

An empty letter is friction. LEGALinhouse generates a first draft at the press of a button — in the context of the matter you are working on. The AI knows the parties, the facts, the contract context and the relevant case law, and writes a draft you edit rather than starting from zero.

Before any AI processing the 3-phase pseudonymization runs: client and opposing-party names are pseudonymized before the language model sees them.

Personality-based tone

A letter lands best when it fits its recipient. LEGALinhouse derives the likely communication preferences of the other party from incoming correspondence and aligns the tone of outgoing letters accordingly — the register, never the substance.

• A suggestion from incoming mail. From an incoming letter the AI assistant estimates the likely communication preferences — a weighted mix of four factual styles (analytical, direct, relationship-oriented, initiative). The suggestion is non-binding and is only stored on the contact after you confirm it.
• Tone only, never the substance. When drafting, tone, structure and length align to the recipient — facts, deadlines, citations and the legal position stay untouched.
• Data protection built in. Only writing style is evaluated — no special categories of data, no diagnosis of the person. The personal profiling is designed to be GDPR-compliant, enabled per tenant only once a data protection impact assessment is on file (off by default), and data subjects can object. Letters to the opposing party carry an additional safeguard.

The same feature works in RECEPTIONinhouse for reply drafts. In PUBLISH, VOICE and ACADEMYinhouse the idea exists as a pure audience-tone setting — no profiling of anyone, no activation required.

Live dictation (voice-to-text)

Heavy writers dictate. LEGALinhouse has integrated live dictation with streaming transcription — you speak, the text appears in the letter editor in real time. Unlike many web applications, dictation works also in Safari, not only Chrome/Edge — which matters substantially for Mac and iOS users.

Dictation understands legal terminology (case references, paragraphs, court names).

Deutsche Post INTERNETMARKE & postage account

Letters need to go out at the end. LEGALinhouse integrates Deutsche Post INTERNETMARKE directly: you can print postage from inside the letter — onto the letter itself or onto an address label — without leaving the system.

• Built-in postage account per tenant — you hold balance in LEGALinhouse, top up via Deutsche Post.
• Automatic cost-center allocation — every stamp is assigned to the matter that produced the letter.
• Receipt listing for accounting, exportable per tenant or per matter.

Templates and letterheads

Letterhead and standard templates (dunning notice levels 1/2/3, termination confirmation, power-of-attorney draft, templates for recurring matters) are configurable per tenant. LEGALinhouse holds these per tenant, and AI drafts automatically pick up the right letterhead — no mixups in multi-tenant setups.

Outbox & audit trail

Every letter lands in the tenant's outbox — chronologically, with status (draft, approved, printed, franked, sent) and link to the matter. Letters can be reset in status; every change is logged in the audit trail. Who sent what to whom and when is traceable — even months later.